No one should live in constant fear of a disaster. Thankfully, chances are very good you'll never experience one. But unfortunately, the reality is that disasters such as hurricanes, floods, fires, and terrorist acts are not as unlikely as they used to be. So being at least reasonably prepared for an emergency or disaster is a smart idea.

A few years ago, I was evacuated from my home in the middle of the night because of a chemical fire that broke out in the building behind my home. That night I truly learned the importance of being prepared. When an emergency strikes, and you are scared and stressed, having to decide what to take is a nightmare. The last thing you want to do is spend time thinking about what to take when you could be gathering up your stuff! Especially when you only have 2 minutes to decide and gather.

In my case, I took photo albums, my laptop, critical paper files that were on my desk, my backup CDs, and of course my cats. I also grabbed a suitcase and took a few of my most frequently worn clothes.

What would you take?

Here are 8 tips to help you organize your critical information and documents and be prepared to evacuate quickly.

1. First, make sure you know where your most important items are and make a Master Checklist of the items you want to take in an emergency.

2. Make a list of all your important information including medical, insurance, credit cards, investments, passwords for your online accounts, etc. Keep this list in a handy place such as a Master Home Reference Binder that you can easily grab and take with you.

3. If you or a family member have any special medical needs, pack up a kit of medicines and supplies you must have with you in the event of an emergency. Keep these supplies somewhere near an exit so that you can grab them quickly. Every 6 months update the contents. Make sure you or your family member have an emergency medical bracelet as well.

4. Gather all your important documents such a birth certificate, deeds, titles, passports, etc. into one place. Scan them into your computer so you have a digital record, and email them to a family member or send them on a CD as a backup. Obtain duplicates to keep in a binder or box that you can grab & take or send them to a trusted out-of-town friend or family member as well. Put the originals in a bank vault or a fire- and water-proof box.

5. Use an external USB drive / flash drive / DVD or other easily portable media to make a backup of all your central computer files. USB drives are a great solution because you can access the data from any computer. Remember to back up daily.

6. Make a video inventory of each room in your house. Zoom in on all the expensive and irreplaceable items. Include your outdoor furniture and possessions, even your car(s). Update the video regularly and store a copy in a safe remote location such as a vault or a family members home in a different state. If possible, digitize and upload the video to a website as a backup. When you acquire new large purchases, take photos and add them to your inventory.

7. Make sure you scan or copy all irreplaceable receipts and proof of ownership for irreplaceable items like art and jewelry. Double check that all your valuables are recorded and covered by your home insurance policy.

8. Consider using an online web-based vault service such as www.LeaveRight.com. Whatever service you use, make sure the company is legitimate and that they have taken extreme precautions to ensure the security of your data. The best part of a service like this is that all your data is accessible to you and your loved ones 24 / 7 from any computer, anywhere. So, in the event you have to evacuate your city, you don't have to worry about getting to your bank vault, and you'll have all your critical information at your fingertips.

2006 Ariane Benefit

Ariane Benefit

Ariane Benefit is a professional organizer, speaker, and author of the popular Neat Living Blog which provides free organizing tips, home makeover photos and much more.

Her mission is to inspire people to simplify, clear clutter, and get organizes so they can get things done easily, and have more time to enjoy the things they really love!!

Contact me at 973-429-2100 or abenefit@neatliving.org. Article or book writing requests are welcome! I am also available to provide content expertise to other writers.

Background: Having grown up in an extremely cluttered home and having moved frequently, I learned first hand how to overcome the need to keep everything. Being the first and only person in my family to go to college, I also learned early on how important it is to organize yourself to achieve your dreams and goals.

I am especially empathetic to creative people, people in crisis, people with ADD/ADHD, young people, students, packrats, sentimental collectors, people moving, merging households, and anyone who needs to downsize.

I have a Master's Degree in Education with a minor in Business and a Bachelor's Degree in Spanish from the University of Miami in Florida. With over 20 years experience in corporate performance consulting, I am also certified in Process Facilitation, Management Development Training, and Accelerated Learning Methods.

My personal and professional qualifications uniquely enable me to help people not only get organized, but acquire new skills and habits so they can STAY organized.

I am an active member of the National Association of Professional Organizers, the National Study Group on Chronic Disorganization (where I am currently pursing the newly established Certified Professional Organizer designation), the American Holistic Health Association, and the International Society for Performance Improvement.

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